6 Systems You Can Automate in Your Office Building

Conference room with a projector display at the head of the table. On the table are a laptop and touch screen console.

What’s Included in Office Automation? Find Out How to Simplify Building Operations 

Whether you’re building a new office space from the ground up or are renovating to create a more collaborative environment, a building automation system can simplify everything in your business, from lighting to security

So if you manage building operations, you can make everything easier with an all-in-one system that controls and automates technology. Here’s how office automation works and can benefit your office space in Dallas, TX. 

SEE ALSO: 3 Ways Video Walls Can Help Your Business 

What Is Office Automation? 

When your company has a smart automation system, you’ll manage technology across every room, floor, and even multiple buildings. You can automate lights, AV, security devices, and more from the same interface. Program schedules that activate automatically daily, so no one is responsible for actively managing it. 

Plus, with a custom-designed smart system, Videotex Systems can integrate all your conferencing and room scheduling technology into one platform. For instance, in Conference Room B, pull up your video call, turn on the projector, close the shades, and raise the volume on speakers—all from the same controller. 

What Can You Automate with a Smart System? 

Here are a few technologies to incorporate into your smart office system.

1. Multi-Room Speakers  

Bring sound to the whole office with a building-wide audio network controlled by your smart system. Whether you’re broadcasting white noise, background music, or intercom announcements, your ceiling and wall speakers will connect to the system and designated audio sources. 

2. White Noise & Sound Masking

While a quiet office is probably more ideal than a noisy one, if your office space is near-silent, staff may feel awkward or uncomfortable, like they’re being spied on. And if you have an open-concept office, drifting conversations can be a distraction. 

Sound masking combats this issue by using speakers to play white noise to muffle distractions and create a calming atmosphere. Meeting rooms feel more private, and people are free to talk without worrying about eavesdropping. This creates a healthier, happier environment that employees enjoy working in.

3. Lighting & Shading

Wouldn’t it be nice if all your lights and window shades could be controlled simultaneously? It’s a real possibility with office automation. LEDs can be scheduled to adjust their brightness and color temperature throughout the day, and shades can rise and lower on their own as the sun strikes the window, automatically preventing glare.

4. Digital Signage & Displays 

Update messaging any time across your company through a cloud-based automation system that lets you swap images, texts, and videos on video walls and displays. Instantly, all your signage can update in sync. So whether you’re broadcasting company news, directives for visitors, or engaging brand imagery, automation makes it easier to get creative. 

5. Door Access & Entry

Concerned about security? Monitor who can and cannot enter your buildings through access control permissions. Your staff can use key cards, pin codes, or even mobile entry—all managed from your automation system. You can immediately revoke permissions and use the system across many access control hardware and software brands.

6. Video Conferencing Systems 

For years, companies have used conferencing phones in the middle of the table. But it’s the 2020s and time to upgrade to a video conferencing setup. An automation system simplifies the video calling experience by syncing displays, speakers, microphones, and cameras to your conferencing software. With a tap of a button, you can start calls and connect all necessary technology.


If you’re curious about office automation and would like to discover the possibilities for your Dallas business, contact Videotex Systems here to learn more!